Document CoE inventory flows for app connections and flow actions

[Copilot]

User asked which flows collect app connection references and flow action details visible in Power Platform Admin Center (Connections tab for apps, Connections and Actions tab for flows).

Documentation Added

FAQ: App Connections and Flow Actions Collection

docs/FAQ-AppConnectionsAndFlowActions.md (543 lines)

App Connection References:

• Flow: SYNC HELPER | Apps (triggered by Admin | Sync Template v4 (Apps))
• Source: Power Apps for Admins API → Get App as Admin → parses connectionReferences metadata
• Storage: admin_ConnectionReference entity

Flow Action Details:

• Flow: Admin | Sync Template v3 (Flow Action Details)
• Source: Power Automate Management API → parses flow definition JSON → extracts actions node
• Storage: admin_FlowActionDetail entity

Refresh Cadence:

• Daily incremental (last 7 days via admin_InventoryFilter_DaysToLookBack)
• On-demand full (set admin_FullInventory=Yes)

Includes:

• ASCII architecture diagrams showing Driver → orchestration → child flows
• Detailed flow-by-flow execution paths with API operations
• Troubleshooting guide (stale data, missing connections, flow errors)
• Customization considerations (unmanaged layers, upgrade impact)

Issue Response Template

docs/ISSUE-RESPONSE-AppConnectionsFlowActionsInventory.md (198 lines)

Quick-reference template with summary tables, architecture overview, and common troubleshooting steps for future similar questions.

Index Update

docs/README.md - Added FAQ section linking to new documentation

Original prompt

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This section details on the original issue you should resolve

<issue_title>[CoE Starter Kit - QUESTION] QUESTION</issue_title>
<issue_description>### Does this question already exist in our backlog?

• I have checked and confirm this is a new question.

What is your question?

Hi Team,
We are trying to understand how the CoE Starter Kit collects and updates App Connection References and Flow Action Details that appear in the power platform Admin view apps (screenshots attached for reference).

Specifically, we would like to know:

Which flow(s) in the CoE Toolkit are responsible for scanning and updating:

App connections (e.g., list of connectors used by a Canvas App)
Flow actions (e.g., operations used such as SendEmailV2, UserProfile_V2, etc.)

How is the CoE Toolkit extracting these details?

Is it coming from the Power Apps API?
The Admin Connector?
Or via the Solution metadata?

When and how often are these details refreshed?

During the nightly sync?
On‑demand via a specific flow?

We want to review or customize the logic, but we are unable to trace which specific flow updates the “Connections” tab for Apps and the “Connections and Actions” tab for Flows inside the CoE Admin App.
Any guidance or pointing us to the exact flow(s) or scripts responsible for this would be very helpful.

Thanks in advance!

What solution are you experiencing the issue with?

None

What solution version are you using?

No response

What app or flow are you having the issue with?

No response

What method are you using to get inventory and telemetry?

None</issue_description>

<agent_instructions>need answer to this question</agent_instructions>

Comments on the Issue (you are @copilot in this section)

Custom agent used: CoE Custom Agent
Specialized agent for triaging and fixing issues in the CoE Starter Kit. Always consult the official CoE docs and the team’s SharePoint notes first, then mine prior GitHub issues and the CoE Common Responses playbook.

• Fixes [CoE Starter Kit - QUESTION] QUESTION #10775

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