Add FAQ: App connection and flow action collection internals

[Copilot]

Users couldn't identify which flows collect app connection references and flow action details visible in the Power Platform Admin Center, or understand the underlying data sources and refresh cadence.

Changes

• New documentation: docs/FAQ-ConnectionsAndActionsCollection.md

  • Maps UI elements (Connections tab, Flow Action Details) to responsible flows
  • Documents API sources: Power Apps Admin properties.connectionReferences → admin_appconnections, Flow Management properties.definitionSummary.actions → admin_FlowActionDetail
  • Explains trigger chain: Driver flow → environment record update → child sync flows
  • Includes architecture diagram, customization guidance, and troubleshooting

• Updated index: Added FAQ section in docs/README.md

Key Flow Mappings

App connections: SYNC HELPER - Apps extracts from Get-AdminApp API
Flow actions: Admin | Sync Template v3 (Flow Action Details) extracts from AdminGetFlow API

Both triggered by Admin | Sync Template v4 (Driver) updating environment records (default: daily, incremental).

Original prompt

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This section details on the original issue you should resolve

<issue_title>[CoE Starter Kit - QUESTION] QUESTION</issue_title>
<issue_description>### Does this question already exist in our backlog?

• I have checked and confirm this is a new question.

What is your question?

Hi Team,
We are trying to understand how the CoE Starter Kit collects and updates App Connection References and Flow Action Details that appear in the power platform Admin view apps (screenshots attached for reference).

Specifically, we would like to know:

Which flow(s) in the CoE Toolkit are responsible for scanning and updating:

App connections (e.g., list of connectors used by a Canvas App)
Flow actions (e.g., operations used such as SendEmailV2, UserProfile_V2, etc.)

How is the CoE Toolkit extracting these details?

Is it coming from the Power Apps API?
The Admin Connector?
Or via the Solution metadata?

When and how often are these details refreshed?

During the nightly sync?
On‑demand via a specific flow?

We want to review or customize the logic, but we are unable to trace which specific flow updates the “Connections” tab for Apps and the “Connections and Actions” tab for Flows inside the CoE Admin App.
Any guidance or pointing us to the exact flow(s) or scripts responsible for this would be very helpful.

Thanks in advance!

What solution are you experiencing the issue with?

None

What solution version are you using?

No response

What app or flow are you having the issue with?

No response

What method are you using to get inventory and telemetry?

None</issue_description>

<agent_instructions>need answer to this question</agent_instructions>

Comments on the Issue (you are @copilot in this section)

Custom agent used: CoE Custom Agent
Specialized agent for triaging and fixing issues in the CoE Starter Kit. Always consult the official CoE docs and the team’s SharePoint notes first, then mine prior GitHub issues and the CoE Common Responses playbook.

• Fixes [CoE Starter Kit - QUESTION] QUESTION #10775

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