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[Dashboards]: Add snippets to consolidate dashboard ownership content #5147

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Merged
alaudazzi merged 5 commits into from
Feb 16, 2026
Merged

[Dashboards]: Add snippets to consolidate dashboard ownership content #5147

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c3a0ef8
Add snippets to consolidate similar content
alaudazzi Feb 14, 2026
c2f9d0a
Move note to the snippet
alaudazzi Feb 14, 2026
4c1b2e0
Merge branch 'main' into fix-4689
alaudazzi Feb 14, 2026
851e28e
Merge branch 'main' into fix-4689
alaudazzi Feb 16, 2026
2b71efa
Merge branch 'main' into fix-4689
alaudazzi Feb 16, 2026
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5 changes: 5 additions & 0 deletions explore-analyze/_snippets/dashboard-ownership.md
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The dashboard owner cannot be changed and is not visible from the UI. Note that if user A creates a dashboard, exports it, and user B re-imports it in the same space (overwriting the existing dashboard), user A remains the owner but user B becomes the creator.

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Elastic.DontUse: Don't use 'Note that'.

::::{note}
{{kib}} administrators always have write access to all dashboards.
::::
6 changes: 2 additions & 4 deletions explore-analyze/dashboards/create-dashboard.md
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Expand Up @@ -65,8 +65,6 @@ Before creating a dashboard, ensure you have:
- **Can edit**: Everybody in the space can edit, delete, and fully manage the dashboard.
- **Can view**: Everybody in the space can view the dashboard, but cannot edit or delete it. They can duplicate it. This read-only setting can be changed at any time by the dashboard owner or a {{kib}} administrator.

The dashboard owner cannot be changed and is not visible from the UI. Note that if user A creates a dashboard, exports it, and user B re-imports it in the same space (overwriting the existing dashboard), user A remains the owner but user B becomes the creator.
:::{include} ../_snippets/dashboard-ownership.md
:::

::::{note}
{{kib}} administrators always have write access to all dashboards.
::::
7 changes: 2 additions & 5 deletions explore-analyze/dashboards/sharing.md
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Expand Up @@ -30,11 +30,8 @@ From the icon {icon}`share`, you can set whether other users in the space can ed
- **Can edit**: Everybody in the space can edit, delete, and fully manage the dashboard.
- **Can view**: Everybody in the space can view the dashboard, but cannot edit or delete it. They can duplicate it. This read-only setting can be changed at any time by the dashboard owner or a {{kib}} administrator.

By default, the dashboard owner is the dashboard creator. This cannot be changed and is not currently visible in the UI. However, in some cases the creator and owner can be different users. For example, if user A creates a dashboard and user B exports and re-imports it in the same space (overwriting the existing dashboard), the creator becomes user B while user A remains the owner.

::::{note}
{{kib}} administrators always have write access to all dashboards.
::::
:::{include} ../_snippets/dashboard-ownership.md
:::

## Share a dashboard [share-dashboard-link]

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