[CoE Starter Kit - QUESTION] QUESTION

[Dwarikanath1502]

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What is your question?

Hello,

We are planning to deploy the Power Platform CoE Starter Kit to govern all inactive Power Apps and Power Automate flows in our tenant. We want to use these flows:

• Admin | Inactivity notifications v2 (Start Approval for Apps)
• Admin | Inactivity notifications v2 (Start Approval for Flows)

I have two questions:

1. Environment table
   In the Environment table, only two environments are selected.

   • Will these inactivity notification flows run only for the environments selected in this table, or will other environments in the tenant also be included automatically?

2. admin_ProductionEnvironment and approval recipient
   When the admin_ProductionEnvironment variable is set to No, approvals are sent to the admin account for testing.

   • Instead of sending approvals to the admin account, can we send them to my user account? If yes, how can I configure this?

I would appreciate your guidance on these points before I proceed with the deployment of the CoE Starter Kit.

Thank you.

What solution are you experiencing the issue with?

Governance

What solution version are you using?

No response

What app or flow are you having the issue with?

No response

What method are you using to get inventory and telemetry?

None

[mohamrizwa]

Hi @Dwarikanath1502,
Thank you for raising this question Please find below answer:
Ans1: In the CoE Starter Kit, the Environment table acts as the scope controller for environment‑level flows, including inactivity notification flows.
Here’s how it works:

• The inactivity notification flows read directly from the Environment table
• They process only those environment records where IsIncluded = Yes (selected environments)
• Environments not present in the table, or present but not selected, are ignored completely

👉 There is no implicit tenant-wide inclusion.

Ans2: Update the CoE Admin / Approval email variable

• Go to Environment Variables in the CoE solution
• Find the variable:
  • admin_AdminEmail
  • admin_CoEAdminEmail
  • admin_ApprovalEmail
• Set the Value to your user email
• Save
• Turn flows off → on

[Dwarikanath1502]

Hello @mohamrizwa,

I am using version 4.50.6 of the CoE Starter Kit. However, I am unable to find admin_CoEAdminEmail and admin_ApprovalEmail in the Environment Variables section. Additionally, the IsIncluded column is missing from the Environment table. Could you please help me confirm if these names have changed or where I can locate them?

[Dwarikanath1502]

Hello @mohamrizwa,

I am using version 4.50.6 of the CoE Starter Kit. However, I am unable to find admin_CoEAdminEmail and admin_ApprovalEmail in the Environment Variables section. Additionally, the IsIncluded column is missing from the Environment table. Could you please help me confirm if these names have changed or where I can locate them?

[mohamrizwa]

Hi @Dwarikanath1502,
I apologies for this wrong information.
These environment variables no longer exist under those names in recent CoE Starter Kit releases (including 4.50.x).
Earlier CoE versions used variables such as:

• Admin eMail
• Approval Admin
• admin_CoEAdminEmail
• admin_ApprovalEmail

These were retired and replaced as part of the move to a more flexible, data‑driven configuration model.

[Dwarikanath1502]

Hello @mohamrizwa ,

I want to run CoE in only one environment (suppose TEST Env.) and prevent it from reading data from other environments. How can I achieve this?

Best Regards